Phillips County Commissioners Meeting Minutes

Tuesday, July 7, 2020

      Upon request by Pete Rogers, Phillips County Health Director, a special meeting was called for 2:00 p.m., Tuesday, July 7th at the EOC located at the Fischer Building.  Commissioners Greving and Dibble, J D Shelton, Deb Hays, Kollette Keeten, Pete Rogers and the County Clerk were in attendance.

     Commissioner Greving called the meeting to order at 2:03 p.m.  

     Pete talked about the SPARK funding.  There will be more meetings on Wednesday and Thursday with more directions for schools, counties, cities, health departments and nursing homes.

      The motion was made by Max Dibble to approve Resolution #603 – The Phillips County Coronavirus Relief Fund Resolution.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 2-0.

    Pete updated the Commissioners on the outbreak at the Logan Manor and how difficult it is to trace the contacts of those involved.  He has had several calls and visits with individuals about having the fair and rodeo.  Mr. Shelton said that the Rodeo Committee has already spent $1,000’s and will be spending more in the upcoming weeks.  If the rodeo is not held, they would not be able to recoup that money.

     The Commissioners said that they continued to go along with the county’s reopen plan dated May 28, 2020 with no restrictions.  The plan stated – “There will still be risks as it pertains to COVID-19.  However, these risks can be mitigated by following some pretty basic practices.  These practices include: wearing masks in public where social distancing is unlikely to happen, using social distancing (especially in large gatherings), avoiding large gatherings if possible, limiting travel if possible (especially to “hot spots”), using good hand hygiene and please stay home if you are feeling sick or have a fever of greater than 100.4 degrees Fahrenheit.  These are recommendations and not mandates.”

      Pete told the Commissioners that KDHE will not pay for the third round of testing at the Logan Manor.  It was decided that the cost of this testing will be paid from the funding received and will be at no cost to the staff members or residents.

      With no further business to discuss, at 3:03 p.m., the motion was made by Max Dibble and seconded by Bill Greving to adjourn, subject to call.  Discussion followed.  Motion carried 2-0.


July 6, 2020

     The July 6, 2020 County Commissioners meeting was called to order at 8:30 a.m., with the County Commissioners, Pat Hewitt, Jerod Roth and the County Clerk attending.

     The minutes of the June 29, 2020 meeting were read.  The motion was made by Max Dibble to approve as read.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     Rick Capps joined the meeting.  Items discussed included: Imperial Drive, millings by the elevator in Prairie View, a tube that needs reflectors by Ron McCreery, Troy Jansonius - gravel east and north of Stuttgart on W 600 North of W Navajo Rd; W Mohawk Rd between Section 33 in Freedom Township and Section 4 in Phillipsburg Township, the John Deere 744H loader is in the shop.

     The motion was made by Max Dibble to sign the Agreement between Phillips County, Kansas and Reece Construction Co., Inc for project 2020 KLBIP Bridge Replacement -Fas #340, Project No. 74 C-5019-01 for the sum of $201,713.50.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  This is a 90/10 cost with the county’s share being $20,171.35.

     Justin Chestnut joined the meeting.  The motion was made by Bill Greving to purchase, contingent upon a lease purchase agreement from a local bank, a 2012 Ram 5500 Cab & Chassis from Lewis Automotive, Hays, KS; a flatbed from Winchell’s Inc; a PJ 20’ Trailer from Roger Hageman and a 500 gallon tank from Fairbank Equipment, Wichita, KS for a total of $46,562.75.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.  This trailer/tank combo will allow the Noxious Weed Department to reload in the field and cut down on mileage and time.  Letters will be sent to the three local banks.  

      The 2021 Road & Bridge budget request was reviewed.

      Vouchers and checks for weekly payroll were signed.

      Steven Rust, PCED Chairman, joined the meeting and asked for executive session.  At 10:10 a.m., the motion was made by Max Dibble to go into executive session with Steven Rust until 10:30 a.m. in the old Commissioners Room located on the second floor of the courthouse for the purpose of discussing non-elected personnel.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     At 10:30 a.m., the motion was made by Max Dibble to resume to regular session.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  No action taken.

     A letter was received from Shari Buss, Director at the Dane G. Hansen Museum and Plaza, requesting permission to hold a firework display at the Logan Golf Course for the 42nd Annual Labor Day Celebration September 6, 2020.  The motion was made by Max Dibble and seconded by Bill Greving to give the Hansen Foundation approval.  Discussion followed.  Motion carried 3-0.

      As advertised, bids were opened for the property the county owns on Main Street in Agra, KS.  One bid was received from Betty Sidman for $100.  The motion was made by Max Dibble to accept the bid of $100 from Betty Sidman for the property located at 124 Main in Agra, KS.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     With no further business to discuss, at 12:09 p.m., the motion was made by Bill Greving to adjourn, subject to call.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.


June 29, 2020

     The Monday, June 29, 2020 County Commissioners meeting was called to order at 8:36 a.m., with the three Commissioners, Jerod Roth, Pat Hewitt and the County Clerk attending.

      The minutes of the June 22, 2020 and June 25, 2020 Commissioners meetings were read.  The motion was made by Bill Greving to approve the minutes as read.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.

      Rick Capps did not meet with the Commissioners.

      The motion was made by Max Dibble to have Chairman Meili sign the State of Kansas Grant Agreement No. 20-CV-053 between the State of Kansas Department of Commerce and Phillips County.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  The Agreement is for the $132,000 funding made available through the Coronavirus Aid, Relief and Economic Security Act (CARES ACT) (Public Law 116-136) for grants to prevent, prepare for, and respond to coronavirus (CDBG-CV grants).

      Paul Merklein stopped by to see about having some trees trimmed or cut down on W Osage & W 1000 in Mound Township.  The trees are in the right-of-way, growing over the road and Paul is unable to get machinery through.

      Commissioner Dibble also mentioned the trees on the west side E 1300 Road north of the Gary Hainke residence.

      A request was received from Bob Quanz to have Center Road graded.

      Vouchers and checks for June payroll and weekly expenses were signed.

     The commissioners made a tour around the courthouse to view the sidewalks.  For the safety of the public, it was decided to proceed with replacing parts of the sidewalk.

     Tara Overmiller and Rex Walk gave the Commissioners an update on hospital happenings.  Information from the Board of Trustees Meetings for the months of February, March, April, May and June were given for review.

      Lisa Capps, Pete Rogers and Tom Sullivan joined the meeting.

      Pete told the Commissioners that he will be meeting with the school superintendents and health officers from neighboring counties on July 1st to visit about the process of opening the schools.  Also discussed was the money the county will be receiving from the SPARK program.  The motion was made by Max Dibble to appoint Pete Rogers as the Primary Point of Contact for the administration of SPARK funds.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     The county will need to pass a resolution by July 13th and the funds should be distributed on July 15, 2020.  The final accounting for the money will be 2-1-21.  Purchasing walk through temperature scanners ($2,850 each) for schools, nursing homes and the courthouse was discussed.

      A change of status form was signed for Undersheriff Gary Stephen – merit increase.

      The inventory for the Sheriff’s Department was reviewed.

      With no further business to discuss, at 12:33 p.m., the motion was made by Bill Greving to adjourn, subject to call.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.


June 22, 2020

     The Monday, June 22, 2020 Commissioners meeting was called to order at 8:30 a.m., with the three Commissioners, Jerod Roth, Justin Chestnut, Pat Hewitt and the County Clerk attending.

      The minutes of June 15, 2020 meeting were read.  The motion was made by Bill Greving and seconded by Max Dibble to approve the minutes as read.  Discussion followed.  Motion carried 3-0.

      Rick Capps joined the meeting.

      Justin presented information on a pickup for the Noxious Weed Department that he had found in Hays, KS.  He said that the department needs a heavier pickup to use when out spraying.  No decision was made at this time.

      Rick said that his department employees were moving some parts to the new facility.  The condition of roads and bridges in the county were discussed.

      Vouchers and checks for weekly expenses were signed.

      A change of status form was signed for Kevin Merklein – 37-year merit increase.

      Justine Benoit, NW KS Planning & Development, and Nick Poels joined the meeting to discuss the CDBG-CV grant that the county received from the Department of Commerce.  How to get the information out to the citizens of Phillips County was discussed.  The motion was made by Max Dibble to prioritize the $132,000 CDBG-CV grant to those businesses who were totally shut down through the stay at home order and whose employees qualify for LMI.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

      Andrea Cross, Operational Specialist for Options Domestic & Sexual Violence Services, visited with the Commissioners about the services they provide to the 18 Northwest Kansas counties.  Options provides services directly to victims and survivors of gender-based violence.  They also provide support to friends and family members who are affected by the violence or who need help to comfort their loved ones.  The past support has been appreciated, but they are asking, if possible, and increase for 2021 from $500 to $1,000.

      Sheriff Radabaugh asked if the Sheriff’s Office could use the former Noxious Weed Building for storage and impounds.  The motion was made by Bill Greving to allow the Sheriff’s Department to use the former Noxious Weed building located at 1591 1st Street as an impound site.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.

     Debra Grammon, Logan City Mayor, voiced concerns about the city not being notified about the countywide cleanup and they should have been given 2 weeks prior notice.  Debra also said the potholes on W 500 Rd north of Speed were awful.  

     Pete Rogers told the Commissioners that the county would need to pass a resolution for the use of the funding received for COVID-19.  Phillips County should receive $1,045,758.  Pete will get a sample resolution to Tom Sullivan for his review.

      Pete also said that there is a new COVID-19 case in Phillips County.

      The motion was made by Max Dibble to allow ½ price cost of disposal of demolition from 201 W H Street for the Delaney residence.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  Wyatt Lyon will need to inspect the debris before it is taken to the landfill.

     With no further business to discuss, at 12:08 p.m., the motion was made by Bill Greving to adjourn, subject to call.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.


Thursday, June 25, 2020

   A special meeting was called to order by Chairman Meili at 9:00 a.m., Thursday, June 25, 2020 at the Education Room of the EMS Building.  The three Commissioners, representatives from Kirkham Michael, Penco Engineering, Road & Bridge, Fire Districts, Schools, EMS, Emergency Management, Sheriff and the County Clerk were in attendance.  The meeting adjourned at 11:15 a.m.  The Kansas Department of Transportation (KDOT), as part of their strategic goal to reduce fatalities and serious injuries within Kansas is conducting Phase 2 of the Local Road Safety Plan (LRSP) process for twenty counties within the state, including Phillips County.  The meeting was a Safety Workshop for the Local Road Safety Plan.


June 15, 2020

     The June 15, 2020 County Commissioners meeting was called to order at 8:30 a.m., with the three Commissioners, Jerod Roth, Pat Hewitt and the County Clerk attending.

     The minutes of the June 8, 2020 meeting were read.  After making several corrections, the motion was made by Max Dibble to approve the minutes as corrected.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     Rick Capps joined the meeting.

     Items discussed: tube by Jason Dennis; Bill Jones – truck driver could not make it in his drive; washout on W Granite between W 300 & W 400 and a washout ¼ mile on west; W Navajo between W 600 & W 700; W Plains between W 600 & W 700 –  broken plank on south side of bridge; W Ridge & W 600 –  911 sign.  A positive comment had been received on hauling sand on E 300 Rd.

      Vouchers and checks for weekly expenses were signed.

      The County Commissioners will be attending a Safety Workshop June 25th at the EMS Education Room so this will be considered a special meeting.

      Commissioner Dibble has contacted Solida Tree Service to trim trees at the annex.

      A status form was signed for part time summer help – Kyler Vahle and Michelle Derr – 23-year increase.

     An e-mail was received from David Luke, KCAMP Administrator/CEO stating that the KCAMP Board of Trustees approved that effective 1-1-21 the property program deductible will be increased from $500 to a minimum of $1,000.  They also anticipate an overall rate increase for all coverages in the range of 5-8% for 2021.  This information was given to help budgeting for 2021 Property and Liability Coverage and Risk Management Services.

   Linda McDowell had received an e-mail from Chandra Hughes, Western Kansas Child Advocacy Center Office Manager asking the Commissioners to sign a Notice and Waiver confirming the support of Phillips County for the Center.  The motion was made by Bill Greving to sign the letter of support for NW KS Child Advocacy Center.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.  The county looks forward to utilizing and assisting the Center in providing forensic interviewing services for children and their families.

     County Attorney Melissa Schoen and Sheriff Radabaugh joined the meeting.  Before COVID-19 an investigation into some expenditures in an account had been turned over to the KBI.  The final accounting showed that there was no evidence showing the misuse of funds.

      Also discussed with Sheriff Radabaugh was the way the County Clerk had paid for a claim on one of his repair bills.   The County Clerk had charged the full amount of $3,539.44 from the Sheriff budget instead of just the $500 deductible.  An e-mail will be sent to John Mapes to see how to correct this.

     Pete Rogers joined the meeting.  He told the Commissioners that there will be a meeting at 1:00 p.m. with hopefully more guidance on SPARKS.  Pete said that the EOC will only be open in the afternoon so he will be sharing his mornings between EMS and the Health Department.  He also stated that Phillips County had been an EMT test site over the weekend.

     A call was received from Rod Jackson asking about the bridge on E Union and E 1000 in Kirwin Township.  Max said he thought Penco Engineering had designed a plan, but nothing had been done on it.  He will contact Jerol DeBoer.

      The county-wide cleanup was discussed.  It had come out in The Phillips County Review that there would be a county-wide cleanup June 15-20.  There was a lack of communication between the City of Phillipsburg, the landfill and the County Commissioners on this. Several of the third-class cities in the county said they did not have enough time to get it properly organized. The motion was made by Max Dibble to have the county-wide cleanup June 15-21, 2020.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  A fall cleanup will be discussed later.

     With no further business to discuss, at 12:00 noon, the motion was made by Max Dibble to adjourn, subject to call.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.
 


June 8, 2020

     The June 8, 2020 Commissioners meeting was called to order at 8:30 a.m., by Chairman Meili with the three Commissioners, Pat Hewitt and the County Clerk attending.

      The minutes of the June 1, 2020 meeting were read.  After making several corrections, the motion was made by Bill Greving to approve as corrected.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.

     Rick Capps joined the meeting.

     A letter was received from David Toland, Secretary of Commerce, stating that Phillips County was awarded a Community Development Block Grant-CV of $132,000 through the Kansas Small Cities Community Development Block Grant Coronavirus Supplement program administered by the Kansas Department of Commerce Community Development Division.

     The Commissioners received a letter from Nick Poels, PCED Director, stating that at a special meeting held June 3rd, the PCED board voted to accept his letter of resignation from the position of Executive Director for Phillips County Economic Development, effective June 26, 2020.  The letter stated that he appreciated the opportunities provided to him during his tenure with the organization and that he is confident and optimistic of the strength of PCED to continue serving the businesses and residents of Phillips County into the future.

      Rick reported that he had two trucks hauling millings to the north facility.  Items discussed: 1)W 300 N of Hwy 36 – landowner cutting trees and the county put up warning signs; 2) 911 sign gone on W Plains and W 300 Rd; 3) Dirt road between W 600 & W 700 on W Hunter; 4) Top bolt out on ‘T’ sign; 5) E Santa Fe & E of 600 Rd – on the north side there is a hole wash out by the tube; 6) E 1000 Rd will be using Wyrill rock.   

     Rick said that Cencon will not be able to produce chip rock this year.  Rick figured that it will take 2,850 yds of seal sand or 158 trips to NE to get seal sand.

     Purchase orders and checks for weekly expenses were signed.

     Change of status forms were signed for Allan Lemon – 9-year increase; Darel Reynolds – 3-year increase; Jeff Bailey – 7-year increase; Brandon Gaede – 3-year increase; and Cindi Pfeil – 13-year increase.

     The motion was made by Max Dibble to have the chairman sign the Notice to Township Board for the Kansas Biggest Rodeo Cereal Malt Beverage License.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

     Sheriff Radabaugh reported that the 911 audit is not finished.  Payments to the county are currently suspended until the audit is finished.

     Pete Rogers joined the meeting at 11:00 a.m.  There are no new cases in the county!  Through SPARKS – Strengthening People and Revitalizing Kansas, the county could potentially receive $194 per person and $1,067,000 for county use.  It will be up to the Commissioners to decide how the money will be distributed.    There is still guidance and information to come that will help determine how and where these funds can be spent.

      The Commissioners reviewed chapters 7-16 of the revised handbook.

      2019 Abatements #114, 117-120, 122-127, 129, 130 were reviewed and signed.

      With no further business to discuss, at 12:35 p.m., the motion was made by Bill Greving to adjourn, subject to call.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.


June 1, 2020

     The Monday, June 1, 2020 County Commissioners meeting was called to order at 8:30 a.m. with the three Commissioners, Pat Hewitt and the County Clerk attending. 

     The minutes of the May 26, 2020, May 27, 2020 and May 28, 2020 meetings were read.  After making several additions and corrections, the motion was made by Max Dibble to approve as corrected.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.

      Rick Capps and Deb Hays joined the meeting.  

      Deb Hays visited with the Commissioners about submitting the paperwork for disaster declaration on the last flooding.  The county must have at least $21,665.28 total to reach the threshold and the state total must be at least $4,365,270.54 damage for the Governor to turn in for federal funding.  Rick said he did not think that the county would have the $21,665 amount of damage.   

      The motion was made by Bill Greving and seconded by Max Dibble to have Emergency Management Director, Debbie Hays to file a Declaration of Disaster Proclamation for Local Disaster Emergency for the recent flood damage.  Discussion followed.  Motion carried 3-0.

      Jonathan Herald from Western Kansas Child Advocacy Center (WKCAC), thanked the Commissioners for their past support and asked for continued support for 2021.  The mission of WKCAC is to heal the trauma of abuse to children and adults through prevention, support and services.  Their vision is to ensure that every child and adult has access to trauma focused services in their community. The comment was made that it is a good program and continued support will be considered.  The amount given in support for 2020 was $5,000.

      Rick said truck drivers have been hauling sand.  Jordon Ford has been hired as summer help for mowing.  Kent McCall will also be mowing.  Other areas discussed included: A hole by  a tube north of Raymond Hanes in Glenwood Township; a washout on the Agra/Naponee Road; the need for a tube across E 1100 Rd south of the Van Bradley residence; W 400 south of W Iron – a tube wash out; W 400 South of Jade; W Eagle and W 700 Rd; W 500 Rd & W Granite – washout; W Eagle by the historical bridge – a washout and it needs a tube across the road; East of W 800 and W Eagle – a tube needed because the road is creating a pond that the owner does not want near his well;  E Limestone & E 300 Rd the old bridge is still exposed.

     Rick had talked with Roger Frahm about the rock in the Dake Pit.  The rock is now being screened to 1” or less before it is loaded to prevent the larger chunks.

     Working 4 10-hour days per week was discussed.  Rick said he was going to have the Commissioners make the decision.  Based on the poll that Rick had taken of the Road & Bridge employees, the motion was made by Bill Greving that beginning June 8, 2020 and ending  September 4, 2020 to have the Road & Bridge employees work 4 10-hours per week.  Larry Meili seconded the motion.  Discussion followed.  Motion carried 2-1.  The Commissioners expect good things to happen during these 10 hours.

     Wyatt Lyon gave the Commissioners a cost estimate from ProTurf-AccuSpray, Russell, KS to spray the trees at the landfill.  The motion was made by Bill Greving to approve the estimate of $2,650 and to have the trees treated.  Max Dibble seconded the motion.  Discussion followed.  Motion carried 3-0.

     Wyatt said that since recycling is now back to normal, that he is needing to hire another employee at the recycle center.  The landfill is having to purchase palatized boxes for the recycle at the cost of $73 each.  

     At 10:00 a.m., a call was received from Tawnya Rohr, Director of the Senior Companion Program, requesting continued support of $4,275 for the year 2021.  Ms. Rohr was told that her request would be considered.

     Vouchers and checks for weekly expenses were reviewed and signed.

     Sheriff Radabaugh stated that the 911 funds will be audited probably this week.  These funds need to be kept in an interest - bearing account. 

      Pete Rogers told the Commissioners that 55 individuals had been tested between the Health Department and the EOC.  There have been no new COVID-19 cases in the county.  Other items discussed included: baseline test for all nursing home residents and staff; focusing on getting nursing home back open and placing an order for PPE.  

     The motion was made by Max Dibble to approve and sign Resolution #602 – A resolution concerning the state of public health in Phillips County.  Bill Greving seconded the motion.  Discussion followed.  Motion carried 3-0.  The resolution says that the state of local public health emergency in Phillips County, Kansas declared on the 3rd day of April 2020, shall continue and remain in effect until rescinded by the Board of County